Exchange & Outlook UPDATE, Exchange Edition--July 31, 2003

This Issue Sponsored By

MailWise

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1. Commentary

- More New Setup Features

2. News and Views

- Real-Time Communications Server 2003 Renamed

3. Announcements

- Exchange 2003: Do You Plan to Migrate or Wait?

- Learn More About the Security Risks in Exchange 2003

4. Resources

- Minimum Permissions Necessary to Perform Exchange-Related Tasks

- Featured Thread: Outlook Synchronization Problem

- Outlook Tip: Bookmarks in HTML Messages

5. Events

- New--Mobile & Wireless Road Show!

6. New and Improved

- Block Spam on Exchange Server 2003

- Submit Top Product Ideas

7. Contact Us

- See this section for a list of ways to contact us.

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==== 1. Commentary: More New Setup Features ==== by Paul Robichaux, News Editor, exadmin@winnetmag.com

Last week, I mentioned some of the new features in Exchange Server 2003's Setup process, including improvements to the way that Setup applies permissions and some changes in the Setup permissions model. This week, I want to expand on those remarks by talking about changes to the Forestprep and Domainprep processes.

If you aren't already familiar with Exchange 2003 or Exchange 2000 Server, you might wonder what Forestprep and Domainprep are for--no equivalent processes exist in Exchange Server 5.5 (or indeed in many other messaging systems). Forestprep gets its name from the fact that it prepares an Active Directory (AD) forest to contain Exchange 2003 or Exchange 2000 servers. Forestprep's primary function is to make changes to the AD schema--about 1100 changes for Exchange 2003, to be exact. Forestprep also makes some permissions changes to the forest structure, and it creates some objects in the Configuration Naming Context (NC) that are necessary for Exchange. You must run Forestprep once in each AD forest into which you install Exchange; one change that Exchange 2003 makes is that you can rerun Forestprep to restore permissions on the organization object if they get out of whack. Domainprep is primarily a security process; it creates the Exchange Domain Servers group and sets appropriate permissions on that group.

So, what's new with these processes in Exchange 2003? A lot! The first change you'll notice is that when you run Forestprep, the process doesn't ask for your organization name, as it does in Exchange 2000. Instead, Setup creates a temporary Exchange organization object and uses that object to complete the preparation steps, leaving you to set the real organization name later on. When you install Exchange 2003, you're prompted to join an existing Exchange organization (in which case the temporary object is renamed to match that organization) or create a new organization (in which case you can specify a name for the object).

Another significant change is that Forestprep adds a Deny access control entry (ACE) for the Exchange Domain Servers group. In Exchange 2000, adding an account to this group is the most common way of providing full mailbox access. However, granting such access is a significant security risk, so the Exchange 2003 Setup program adds the Deny ACE by default during Forestprep (Setup also applies this ACE when you install a new Exchange 2003 server). You can remove the ACE, but Microsoft recommends creating a security group and granting it Send As/Receive As permissions on the objects it needs to reach instead of using the Exchange Domain Servers group.

Running Exchange 2003 Forestprep also makes it possible to use the Exchange 2003 Exchange System Manager (ESM), even if you have only Exchange 2000 servers. This capability is significant because it lets you use the nifty new ESM features on your existing organization. (My favorite is the multithreaded--and more robust--mailbox mover, but the new queue viewer is pretty spiffy too.)

Of course, Forestprep and Domainprep aren't operations you should rush into, especially if you're still using Exchange 5.5. The Exchange 2003 documentation and exdeploy.chm, which I mentioned last week, have more details about what these operations do and when you should perform them. Read up, study up, and move up!

==== 2. News and Views ====

Real-Time Communications Server 2003 Renamed

by Paul Thurrott, thurrott@winnetmag.com

Microsoft announced a name change for the Microsoft Office Real-Time Communications (RTC) Server 2003, which now will be called the Microsoft Office Live Communications Server 2003. For more information, visit the following URL:

http://www.wininformant.com/articles/index.cfm?articleid=39663

==== 3. Announcements ==== (from Windows & .NET Magazine and its partners)

Exchange 2003: Do You Plan to Migrate or Wait?

Windows & .NET Magazine and Aelita Software would like to know about your organization's plans to migrate to Exchange Server 2003. Take our brief survey, "Windows & .NET Magazine: The State of Exchange Migration," and sign up to receive a free white paper titled, "Upgrade or Migrate? Deployment Options for Exchange 2000/2003." Give us your feedback today!

http://list.winnetmag.com/cgi-bin3/DM/y/eA0EAYC40CCG0BBZl0A8

Learn More About the Security Risks in Exchange 2003

Videotaped live at Microsoft TechEd 2003, this free archived Web seminar delivers an introduction to the new security features and enhancements of Exchange Server 2003, including the new security APIs that can minimize virus risk and spam traffic. Plus, you'll discover more about the future of the messaging industry and what's on the horizon in assessing risk. Register today!

http://list.winnetmag.com/cgi-bin3/DM/y/eA0EAYC40CCG0BAjH0Am

==== 4. Resources ====

Minimum Permissions Necessary to Perform Exchange-Related Tasks

Each week, Microsoft posts several Exchange Server how-to articles to its Knowledge Base. This week, learn about the minimum permissions you must grant a user account to let that user perform various Exchange-related tasks through the Microsoft Exchange Task Wizard in the Microsoft Management Console (MMC) Active Directory Users and Computers snap-in.

http://support.microsoft.com/?kbid=316792

Featured Thread: Outlook Synchronization Problem

A forum reader is having trouble with an error that's occurring during synchronization of an offline folders file. To offer your advice or join the discussion, go to the following URL:

http://www.winnetmag.com/forums/rd.cfm?cid=40&tid=61750

Outlook Tip: Bookmarks in HTML Messages by Sue Mosher, olupdate@slipstick.com

Q: How can I include bookmarks in an HTML message, such as in a newsletter in which people click on a link at the top of the item to go to a particular section farther down?

A: You can use the same mechanism that you use on Web pages: Put an tag at the beginning of each section to set a bookmark and create hyperlinks at the top of the message to link to the sections. Outlook provides no easy way to edit your HTML source code directly, but if you're using Microsoft Word as your editor (i.e., WordMail) in Outlook 2002 or Outlook 2000, you can choose Insert, Bookmark and Insert, Hyperlink. Create the bookmarks first so that they'll be available when you create the hyperlinks.

See the Exchange & Outlook Administrator Web site for more great tips from Sue Mosher.

http://www.exchangeadmin.com

==== 5. Events ==== (brought to you by Windows & .NET Magazine)

New--Mobile & Wireless Road Show!

Learn more about the wireless and mobility solutions that are available today! Register now for this free event!

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==== 6. New and Improved ==== by Carolyn Mader, products@winnetmag.com

Block Spam on Exchange Server 2003

Red Earth Software announced that Policy Patrol 2.5 supports Exchange Server 2003. Policy Patrol provides Exchange users with email-filtering capabilities such as antispam, keyword-filtering, attachment-blocking, and disclaimer features. You can now check messages for character sets to block spam. The newest version also lets you block single IP addresses or IP address ranges, provides scores to certain words to filter inappropriate messages, and provides password protection for remote Policy Patrol management. For pricing, contact Red Earth Software at sales@redearthsoftware.com.

http://www.redearthsoftware.com

Submit Top Product Ideas

Have you used a product that changed your IT experience by saving you time or easing your daily burden? Do you know of a terrific product that others should know about? Tell us! We want to write about the product in a future Windows & .NET Magazine What's Hot column. Send your product suggestions to whatshot@winnetmag.com.

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==== 7. Contact Us ====

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Copyright 2003, Penton Media, Inc.