When I first read Microsoft Knowledge Base article 816951, describing that an Office 2003 upgrade doesn't prompt for new user and company information, I was surprised that Microsoft had not described the registry entries, so that a solution could be scripted. When I discovered that the registry entries are binary values storing double-byte characters, I understood why they didn't.

I have scripted MSOfficeNameReg.bat to allow you to set the Company, UserName, and UserInitials. The syntax for using MSOfficeNameReg.bat is:

MSOfficeNameReg "Company Name" "User Name" "User Intials" OK

where:

<b>"Company Name"</b> is the company name you wish to set. Quote marks are required if the name contains spaces.
<b>"User Name"</b>    is the user name that you wish to set. Quote marks are required if the name contains spaces.
<b>"User Intials"</b> is the user's initials that you wish to set. Te initials wouldn't normally contain spaces.
<b>OK</b>             is a <a href="/article/jsifaq/jsi-tip-5535-how-can-i-cause-a-called-batch-file-to-return-a-call-directed-environment-variable-.aspx">call directed environment variable</a> that will contain
               a <b>Y</b> if the process was successful, or an <b>N</b> if the process failed.
NOTE: MSOfficeNameReg.bat uses Reg.exe from the Windows 2000 Support Tools, or Reg.exe that is built into Windows XP and later.

NOTE: MSOfficeNameReg.bat uses Environment Variable Delayed Expansion.

NOTE: MSOfficeNameReg.bat should work on all versions of office that use the HKEY_CURRENT_USER\Software\Microsoft\Office\<version number>\Common\UserInfo key to store the Company, UserName, and UserInitials REG_BINARY data values. I have tested it with Office 2000 and Office 2002.

MSOfficeNameReg.bat contains:

@echo off
if \{%4\}==\{\} @echo Syntax: MSOfficeNameReg "Company Name" "User Name" "User Intials" OK&goto :EOF
setlocal ENABLEDELAYEDEXPANSION
set MSONR="%TEMP%\MSOfficeNameReg.reg"
if exist %MSONR% del /q %MSONR%
set Company=%1
set UserName=%2
Set UserInitials=%3
set Company=%Company:"=%
set UserName=%UserName:"=%
set UserInitials=%UserInitials:"=%
regedit /a %MSONR% "HKEY_CURRENT_USER\Software\Microsoft\Office"
set UserInfo=N
for /f "Tokens=*" %%u in ('findstr /i /l /c:\Common\UserInfo\] %MSONR%') do if "!UserInfo!" EQU "N" set UserInfo=%%u
if %UserInfo% EQU "N" @echo Microsoft Office registry key not found.&endlocal&set %4=N&goto :EOF
Set ExpKey=%UserInfo:\[=%
Set ExpKey=%ExpKey:\]=%
set RegKey=%ExpKey:HKEY_CURRENT_USER=HKCU%
call :reg1>>nul 2>>&1
set FNDCONT=N
for /f "Tokens=*" %%T in ('type %MSONR%') do set line=%%T&call :parse
if "%FNDCONT%" EQU "Y" call :out
if exist %MSONR% del /q %MSONR%
endlocal&set %4=Y
goto :EOF
:parse
set line=%line:"=%
if /i "%line:~0,4%" EQU "TEMP" goto TMPFND
if "%FNDCONT%" NEQ "Y" goto :EOF
if "%line:~0,1%" EQU "\[" call :out&goto :EOF
set worktmp=%line:,\=%
if "%worktmp%" EQU "%line%" set work=%work%%worktmp%&call :out&goto :EOF
set work=%work%%line%
goto :EOF
:TMPFND
if /i "%line:~0,11%" EQU "TEMPUserNam" goto TMPFNDOK
if /i "%line:~0,11%" EQU "TEMPCompany" goto TMPFNDOK
if /i "%line:~0,11%" EQU "TEMPUserIni" goto TMPFNDOK
if "%FNDCONT%" EQU "Y" call :out
goto :EOF
:TMPFNDOK
if "%FNDCONT%" EQU "Y" call :out
set work=%line:,\=%
if "%work%" NEQ "%line%" set FNDCONT=Y
set work=%work:TEMP=%
set work=%work:hex(7):=%
if "%FNDCONT%" EQU "Y" goto :EOF
call :out
goto :EOF
:out
set FNDCONT=N
if /i "%work:~0,8%" EQU "Company=" set worktmp=%work:~8%&set name=Company&goto output
if /i "%work:~0,9%" EQU "UserName=" set worktmp=%work:~9%&set name=UserName&goto output
set worktmp=%work:~13%
set name=UserInitials
:output
call :reg2>>nul 2>>&1
goto :EOF
:reg1
REG ADD "%RegKey%" /v TEMPCompany /t REG_MULTI_SZ /d "%Company%" /F
REG ADD "%RegKey%" /v TEMPUserName /t REG_MULTI_SZ /d "%UserName%" /F
REG ADD "%RegKey%" /v TEMPUserInitials /t REG_MULTI_SZ /d "%UserInitials%" /F
regedit /e %MSONR% "%ExpKey%"
REG DELETE "%RegKey%" /v TEMPCompany /f
REG DELETE "%RegKey%" /v TEMPUserName /f
REG DELETE "%RegKey%" /v TEMPUserInitials /f
goto :EOF
:reg2
set worktmp=%worktmp:,=%
set worktmp=%worktmp:0000=00%
set worktmp=%worktmp:0000=00%
set worktmp=%worktmp:0000=00%
set worktmp=%worktmp:0000=00%
set worktmp=%worktmp:0000=00%0000
REG ADD "%RegKey%" /v %name% /t REG_BINARY /d %worktmp% /F