You can (and should) customize Word's toolbars so that you have easy access to the commands you use regularly.

  1. Right-click a toolbar and choose Customize (or choose Tools → Customize).
  2. Click the Toolbars tab and ensure that the toolbar you want to customize is visible, indicated by a checked selection box next to the name of the toolbar. If it is not, select the toolbar you want to customize by clicking in the checkbox.
  3. Click the Commands tab.
  4. Locate the command you want to add to a toolbar by finding its menu name in the Categories column, and the command name in the Commands column. If you are unsure what a command does, click the Description button.
  5. Drag the command to a toolbar.

    Customize dialog box dragging a command

Tips:

  • Changes will affect the template indicated in the Save in box. Because the Normal template is a global template, changes to the Normal.dot template affect all Word documents.
  • To remove a command from a toolbar, drag the button off of the toolbar.
  • To reorder toolbar buttons, drag buttons to new locations on the same, or other toolbars.
  • To change any property of a toolbar button, including its image, right-click the button.
  • To reset a toolbar to its default state, click the Toolbars tab, select the toolbar and click the Reset button.
  • On the Toolbars tab, you can create a new toolbar by clicking the New button.