Windows Tips & Tricks UPDATE, May 15, 2006
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- Q. Where do I store images I want to use as part of my Windows SharePoint Services site?
- Q. How do I apply a theme to my Windows SharePoint Services site?
- Q. What are the Templates in the Windows Server 2003 R2 File Server Resource Manager (FSRM)?
- Q. How do I enable a quota using the Windows Server 2003 R2 File Server Resource Manager (FSRM)?
- Q. Can I apply File Server Resource Manager (FSRM) quotas on a per-user basis?
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Q. Where do I store images I want to use as part of my Windows SharePoint Services site?
A. A. By default, SharePoint looks in the C:\program files\common files\microsoft shared\web server extensions\60\template\images folder to locate images. You can confirm this location by looking at the Microsoft Management Console (MMC) Internet Information Services (IIS) Manager snap-in. Expand the site, Layouts, Images. Right-click Images and select Properties. Open the Virtual Directory tab and confirm the "Local path" as the figure shows. You can now copy images to this folder or create a subfolder for your custom images.
Q. How do I apply a theme to my Windows SharePoint Services site?
A. You can substitute the basic SharePoint theme for one of the built-in themes by performing the following steps:
- Navigate via Microsoft Internet Explorer (IE) to the Sharepoint site whose theme you want to change. (You must be a user with "Web designer" privileges.)
- Click Site Settings.
- Under Customization, select the "Apply theme to site" option.
- Select the desired theme from the list to view it in the Preview window and click Apply, as the figureshows.
Q. What are the Templates in the Windows Server 2003 R2 File Server Resource Manager (FSRM)?
A. FSRM's new quota and file-screening capabilities are very powerful, but they have high levels of granularity that make it difficult and time consuming to recreate all the settings possible on every application of a quota or file screen. The templates let you configure settings for both quotas and file screens, which you can then assign to volumes or folders. The following actions are common to both types of templates: - E-mail Message. Sends a message to a defined Administrator and/or the user performing the I/O with a configurable message that can contain a number of variables that give the message content meaning. For example, variables exist for the quota (in MB), the percentage of the quota used, and the server that the quota applies to. This action is useful because the user simply receives an Access denied message when he or she reaches an active file screen and might not understand it. The email message will be sent to the user within seconds, and you can use it to communicate enforced quotas and the policies behind their use in the organization.
- Event Log. A warning event can be written to the Application event log, which can contain configurable content based on any of several variables.
- Command. Run a script or command with a defined set of arguments. The script or command can be run as the Local Service, Network Service, or Local System context.
- Report. With this option, when a user exceeds a quota, a storage report is run, then emailed to the user who exceeded the quota. The report would help the user understand what data has caused him or her to exceed the quota and take action to free space.
- The template must have a name and an optional label (description).
- The quota limit must be defined in units of KB, MB, GB, or TB, and whether the quota is hard (enforced) or soft (will let users exceed but will still run defined actions), as the figureshows.
- At different threshold levels, you can define different combinations of the four possible actions. For example, at 50 percent of the quota limit, email the user letting him or her know they're at that level; at 90 percent, write an entry to the event log. File Screen Templates
- File screen templates can be defined as active (block files) or passive (allow files but will perform the actions), and you can select file groups to block.
- Microsoft provides a number of built-in file group types, as the figureshows, but you can create your own file groups if you need them.
Templates can contain combinations of the above options. There are also options and requirements that are specific for quota templates or file-screen templates, as follows:
Microsoft provides many templates for both quota and file screening that can form the basis for your own templates. You can copy settings from an existing template to enable faster template creation.
Q. How do I enable a quota using the Windows Server 2003 R2 File Server Resource Manager (FSRM)?
A. The FSRM quota system is a powerful feature for applying quotas on a per-volume or per-folder basis. Typically, you assign a defined quota template to a volume or folder, by performing these steps:
- Start the Microsoft Management Console (MMC) File System Resource Manager snap-in (Start, Programs, Administrative Tools, File Server Resource Manager).
- Expand the Quota Management branch and select Quotas.
- In the Actions pane, select Create Quota, or right-click the details pane of the MMC and select Create Quota from the context menu.
- Click Browse and select the volume or folder for the quota to apply to and click OK.
- Select "Create quota on path" and select the template from which you want to derive the quota properties to apply to the volume or path, as the figure at http://www.windowsitpro.com/articles/images/fsrmcreatequota.gif shows.
- Click Create.
You can right-click the newly created quota and select "Edit Quota Properties" to modify settings from the defined template.
Q. Can I apply File Server Resource Manager (FSRM) quotas on a per-user basis?
A. No, unlike the built-in per-user quotas in Windows Server 2003 and Windows 2000 Server, the FSRM quotas are based on the folder or volume, and the quota applies to any user that writes to the folder. If you want to restrict who can write to volumes or folders, use standard NTFS permissions to restrict the users who have write permissions.
For example, if I want to limit a folder called "Sales" to 500MB and allow only members of the sales group to write to the folder, I would apply a 500MB quota and use NTFS permissions to ensure that only members of the sales group have write access.
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