SUBJECT LINE: Exchange & Outlook UPDATE, Exchange Edition, May 9, 2003

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Exchange and Outlook UPDATE, Exchange Edition--brought to you by Exchange & Outlook Administrator, a print newsletter from Windows & .NET Magazine that contains practical advice, how-to articles, tips, and techniques to help you do your job today. http://www.exchangeadmin.com

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May 9, 2003 -- In this issue:

1. COMMENTARY

- Recovery Storage Groups Explained

2. ANNOUNCEMENTS

- Get Windows & .NET Magazine at 25% Off!

- Time Is Running Out to Join Our Storage Solutions Road Show!

3. RESOURCES

- XADM: Disaster Recovery Includes Metabase Backup and Restore

- Featured Thread: Creating a Distribution List

4. NEW AND IMPROVED

- Protect Users from Spam

- Submit Top Product Ideas

5. CONTACT US

See this section for a list of ways to contact us.

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1.

COMMENTARY

(contributed by Paul Robichaux, News Editor, exadmin@winnetmag.com)

* RECOVERY STORAGE GROUPS EXPLAINED

Disaster recovery is one of the biggest problems facing Exchange Server administrators. Although Exchange is easier to recover than many other messaging systems, you must still deal with many small details to complete a successful recovery. More importantly, to ensure a successful restoration of service, you must prepare and test your recovery processes before you need them. One of the most common requests from Exchange customers has been a simpler way to handle common disaster-recovery scenarios. Microsoft has been listening, apparently, because Exchange Server 2003 contains a new feature that simplifies a common scenario--the recovery of one database.

Exchange Server 5.5 supports only one private and one public store per server, so recovering one database is logically equivalent to restoring the whole server. Exchange 2000 Server supports as many as 20 databases (four storage groups--SGs--with 5 databases each), but to restore one of these databases, you must fuss with a variety of Active Directory (AD) objects, which increases the complexity of the operation. Exchange 2003, however, introduces the Recovery Storage Group, a new kind of Exchange object that looks somewhat like a regular SG but has some important differences.

The Recovery Storage Group's purpose is simple: It lets you restore a database and its mailboxes without using a separate recovery server. This ability is invaluable when you need to restore just one mailbox. When you use an Exchange-aware backup program, the Recovery Storage Group lets you mount a mailbox database from backup onto any other Exchange server in the same administrative group as the server on which the original database resided. You can then copy data from the Recovery Storage Group's databases (however, you can't create new mailboxes in the Recovery Storage Group, and many regular SG settings are unavailable in Recovery Storage Groups). You can have one Recovery Storage Group per server.

The Recovery Storage Group works because the Exchange backup API transparently intercepts restored data; if a Recovery Storage Group exists, Exchange acts as though the Recovery Storage Group is the only SG on the server and directs all database restores to the Recovery Storage Group. You can then use our old friend ExMerge, which has received a makeover to support Recovery Storage Groups, to access a mailbox in the Recovery Storage Group--without first associating that mailbox with an AD user account. (The user account must exist, however, for ExMerge to access the mailbox data. Recovery Storage Groups won't solve the problem of losing mailbox data when you delete an AD account.) To return the Exchange Store to its regular restore behavior, simply remove the Recovery Storage Group.

Recovery Storage Groups provide a welcome improvement in Exchange recoverability. When you couple the Recovery Storage Group's "restore-anywhere" functionality with a solid backup strategy, you'll find that those occasional frenzied recovery sessions engender a little less panic. To learn more about Recovery Storage Groups, see the Exchange 2003 online Help (look for "Recovery Storage Group"). You can also expect to see whitepapers that describe the technology more fully from Microsoft and from third-party vendors who want to leverage Recovery Storage Groups in their products.

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2.

ANNOUNCEMENTS

(brought to you by Windows & .NET Magazine and its partners)

* GET WINDOWS & .NET MAGAZINE AT 25% OFF!

Every issue of Windows & .NET Magazine includes intelligent, impartial, and independent coverage of security, Active Directory, Microsoft Exchange Server, and much more. Our expert authors deliver content you simply won't find anywhere else. Subscribe today at 25% off, and find out what over 100,000 readers know that you don't!

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* TIME IS RUNNING OUT TO JOIN OUR STORAGE SOLUTIONS ROAD SHOW!

Attend the HP & Microsoft Network Storage Solutions Road Show, and learn how existing and future storage solutions can save your company money--and make your job easier! Attendees have lots of chances to win incredible prizes. There is absolutely no fee for this event, but space is limited. We've just added Minneapolis to our list of cities, so register now!

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3.

RESOURCES

* XADM: DISASTER RECOVERY INCLUDES METABASE BACKUP AND RESTORE

Each week, Microsoft posts several Exchange Server how-to articles to its Knowledge Base. This week, learn why you need to back up and recover the metabase as part of your Exchange disaster-recovery strategy. http://support.microsoft.com/?kbid=241635

* FEATURED THREAD: CREATING A DISTRIBUTION LIST

A forum reader is trying to figure out why an Outlook user is receiving error messages relating to several valid addresses in a distribution list (DL). To offer your advice or join the discussion, go to the following URL:

http://www.winnetmag.com/forums/rd.cfm?cid=40&tid=51637

4.

NEW AND IMPROVED

(contributed by Carolyn Mader, products@winnetmag.com)

* PROTECT USERS FROM SPAM

Sunbelt Software announced iHateSpam Server Edition for Exchange 2000, a server-based antispam tool that lets you block spam according to user and company needs. The product features a constantly updated spam engine and spam filtering at the server level, so you can filter spam before it enters users' Inbox. iHateSpam supports Active Directory (AD) and starts at $395 for as many as 25 users. Contact Sunbelt Software at 727-562-0101 or 888-688-8457.

http://www.sunbelt-software.com

* SUBMIT TOP PRODUCT IDEAS

Have you used a product that changed your IT experience by saving you time or easing your daily burden? Do you know of a terrific product that others should know about? Tell us! We want to write about the product in a future Windows & .NET Magazine What's Hot column. Send your product suggestions to whatshot@winnetmag.com.

5.

CONTACT US

Here's how to reach us with your comments and questions:

* ABOUT THE COMMENTARY -- exadmin@winnetmag.com

* ABOUT THE NEWSLETTER IN GENERAL -- lpere@winnetmag.com (please mention the newsletter name in the subject line)

* TECHNICAL QUESTIONS -- http://www.winnetmag.com/forums

* PRODUCT NEWS -- products@winnetmag.com

* QUESTIONS ABOUT YOUR EXCHANGE & OUTLOOK UPDATE SUBSCRIPTION? Customer Support -- exchangeandoutlookupdate@winnetmag.com

* WANT TO SPONSOR EXCHANGE & OUTLOOK UPDATE? -- emedia_opps@winnetmag.com

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__________________________________________________________ Copyright 2003, Penton Media, Inc.