This Issue Sponsored By

CommVault Systems
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BJvv0AV

Security Administrator
http://www.secadministrator.com/rd.cfm?code=fsep254xup

===============

1. Commentary
- Fine-Tune Your Exchange 5.5 Migrations

2. Resources
- Featured Thread: Problem Sending Delayed Messages
- Outlook Tip: Sending HTML Messages to Outlook 2003 Users

3. New and Improved
- Back Up Outlook and Outlook Express Data
- Tell Us About a Hot Product and Get a T-Shirt!

==========

~~~~ Sponsor: CommVault Systems ~~~~
Free White Paper -- Migrating to Windows Server 2003
Thinking of migrating to Windows Server 2003? CommVault can help. Microsoft-certified, QiNetix software integrates award-winning backup and recovery, data migration and archiving and high data availability provides a data migration safety net. You can rest assured that the data is where it needs to be--before, during and after your migration--no matter what platform it resided on before.
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BJvv0AV

==========

Editor's note: Share Your Exchange Discoveries and Get $100
Share your Exchange Server and Outlook discoveries, comments, or problems and solutions for use in the Exchange & Outlook Administrator print newsletter's Reader to Reader column. Email your contributions (500 words or less) to r2rxadmin@winnetmag.com. We edit submissions for style, grammar, and length. If we print your submission, you'll get $100.

==========

==== 1. Commentary: Fine-Tune Your Exchange 5.5 Migrations ==== by Paul Robichaux, News Editor, exadmin@winnetmag.com

As Exchange Server 5.5 gets ready to ride off into the sunset, the process of migrating Exchange 5.5 mailboxes to Exchange Server 2003 is taking the top spot on many administrators' to-do lists. Microsoft has an arsenal of tools, white papers, case studies, and other documentation that outlines the process of moving mailboxes, public folders, connectors, and other messaging objects to a new system (or even a new Exchange organization). Here are a few of the best tips that I've collected from migrations large and small.

You might have noticed that some of Microsoft's migration guidance recommends running the Directory Service/Information Store (DS/IS) consistency adjuster after you move mailboxes to Exchange 2003 machines. The consistency adjuster does a number of things, including removing bogus ACLs from mailboxes and ensuring that every directory entry in the Exchange 5.5 directory is linked to a mailbox and vice versa (the Microsoft article "XADM: Function and Effects of Running the DS/IS Consistency Adjuster," at http://support.microsoft.com/?kbid=182979 , more fully describes the adjuster's functions). Running the consistency adjuster is a good idea, but you should run it BEFORE you move mailboxes, not after--at that point, it's too late for the adjuster to fix much of anything.

An often overlooked tip is to clean up users' mailboxes before you migrate them. This task can be as simple as running the Mailbox Manager to clean out old junk. If your users are cooperative, you can ask them to archive some of their messages to .pst files (assuming that doing so won't violate your corporate retention policy). Once you've cleaned up the mailboxes as much as possible, you'll find that moving them will take less time, and the moved mailboxes will take up less space on the target servers. On a related note, you need to perform an offline defragmentation on the original server only when you're going to keep it around and need to immediately reclaim the space occupied by the moved mailboxes. If you're just going to decommission the server, don't worry about defragging it.

Speaking of decommissioning servers: Many migration schedules are front-loaded so that only a brief time is allotted to tasks that have to happen after the mailboxes and public folders are moved. Resist the temptation to just turn off your servers and dump them at the curb, though. Instead, make sure that you've successfully rehomed all your connectors and public folders--by shutting the servers down for a day or two, then checking to make sure that all your migrated mailboxes and folders work properly--before you permanently remove them from your old servers. Doing so gives you an easy recovery route if you run into problems--just turn your old servers back on.

I'm sure that as more customers get Exchange 5.5 migrations under their belts, we'll see new (or slightly revised) best practices from Microsoft. In the meantime, feel free to share your best practices for smooth migrations with me. I'll publish the best ones in a future column.

==========

~~~~ Sponsor: Security Administrator ~~~~
Try a Sample Issue of Security Administrator!
Security Administrator is the monthly newsletter from Windows & .NET Magazine that shows you how to protect your network from external intruders and control access for internal users. Sign up now to get a 1-month trial issue--you'll feel more secure just knowing you did. Click here!
http://www.secadministrator.com/rd.cfm?code=fsep254xup

==========

==== Announcements ==== (from Windows & .NET Magazine and its partners)

New! The Shifting Tactics of Spammers: How to Stop the Newest Email Threats
Stopping new spam techniques requires detection and prevention in real time at the SMTP connection point. In this free Web seminar, you'll learn how spam filters operate as well as real-world examples of spammers new attacks and threats so that you can learn what you must do to protect your organization. Register now!
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BJoa0A2

Find Out How To Secure Your Messaging Center
Find out everything you need to know to secure your messaging environment including information about Antigen antivirus solutions, antispam, and content-filtering. Get access to FAQs, free seminars, and the latest articles. Go to the Secure Messaging Center now!
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BGhh0Ay

We're Bringing the Experts Directly to You with 2 New IT Pro Workshop Series About Security And Exchange
Don't miss two intense workshops designed to give you simple and free tools to better secure your networks and Exchange servers. Discover how to prevent attackers from attacking your network and how to perform a security checkup on your Exchange Server deployment. Get a free 12-month subscription to Windows & .NET Magazine and enter to win an Xbox! Register now.
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BJoS0An

==== 2. Resources ====

Featured Thread: Problem Sending Delayed Messages
A forum reader is trying to solve a problem in which a Windows XP user's delayed delivery options aren't working correctly. If you can help (or need help with a similar problem), go to the following URL:
http://www.winnetmag.com/forums/rd.cfm?cid=40&tid=123439

Outlook Tip: Sending HTML Messages to Outlook 2003 Users by Sue Mosher, exadmin@turtleflock.com

Q: We distribute a newsletter in HTML format and have heard that Microsoft Office Outlook 2003 users can't see the graphics that make up a large part of our newsletter's layout. What can we do to ensure that readers see our newsletter as we intend them to see it?

A: By default, Outlook 2003 blocks the automatic download of images from the Internet when users view a message either in the reading pane (Outlook 2003's new name for the preview pane) or in an individual message window. For each image, users see a red X and the message Click here to download pictures. Microsoft calls this behavior a privacy feature because many HTML messages with a marketing focus include invisible Web beacons—images with embedded URLs that tell the sender that you've opened a message, thus providing readership data for advertisers and confirming an email address. (Oddly, though, the feature seems incomplete: Outlook downloads images when you forward or print a message.) Your Outlook 2003 readers can turn off picture blocking for all the messages they receive by selecting Tools, Options, Security; clicking Change Automatic Download Settings; and selecting Warn me before downloading content when editing, forwarding, or replying to email in the Automatic Picture Download Settings dialog box. (Readers will still receive a warning message.)
Alternatively, you can tell your Outlook 2003 readers how to disable picture blocking just for your messages. To do so, readers must add the newsletter's From address to the Safe Senders list. To manage the Safe Senders and Safe Recipients lists in Outlook 2003, readers can click Tools, Options, Junk E-mail. Then, in the Automatic Picture Download Settings dialog box, readers can leave automatic download of images turned off and select the option to permit downloads in messages from and to the people on their Safe Senders and Safe Recipients lists.
See the Windows & .NET Magazine Exchange & Outlook Web page for more great tips.
http://www.winnetmag.com/microsoftexchangeoutlook

==== Events Central ==== (A complete Web and live events directory brought to you by Windows & .NET Magazine: http://www.winnetmag.com/events )

New! Extending Microsoft Office with Integrated Fax Messaging
Are you "getting by" using fax machines or relying on a less savvy solution that doesn't offer truly integrated faxing from within user applications? Attend this free Web seminar and learn what questions to ask when selecting an integrated fax solution, discover how an integrated fax solution is more efficient than traditional faxing methods, and learn how to select the fax technology that's right for your organization. Register now!
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BJoT0Ao

==== 3. New and Improved ==== by Angie Brew, products@winnetmag.com

Back Up Outlook and Outlook Express Data
Perception released Secura Backup 1.43, a Windows-backup program that features 128-bit security. The product features built-in definitions to automatically back up Microsoft Internet Explorer (IE) Favorites, Outlook and Outlook Express data, address books, and other crucial Windows data files. Secura Backup creates backups to local disks, network paths, FTP sites, and email addresses. The product features a built-in scheduler and rotation queue. You can save the most recent backups and delete old files as Secura Backup creates new ones. Secura Backup 1.43 costs $99.95. Multiuser discounts are available. Contact Perception at info@cmfperception.com.
http://www.cmfperception.com/securabackup.html

Tell Us About a Hot Product and Get a T-Shirt!
Have you used a product that changed your IT experience by saving you time or easing your daily burden? Tell us about the product, and we'll send you a Windows & .NET Magazine T-shirt if we write about the product in a future Windows & .NET Magazine What's Hot column. Send your product suggestions with information about how the product has helped you to whatshot@winnetmag.com.

==== Sponsored Links ====

Argent
Comparison Paper: The Argent Guardian Easily Beats Out MOM
http://list.winnetmag.com/cgi-bin3/DM/y/eghg0EAYC40CBg0BDWV0AM

=========

~~~~ Contact Us ~~~~

About the newsletter -- letters@winnetmag.com
About technical questions -- http://www.winnetmag.com/forums
About product news -- products@winnetmag.com
About your subscription -- exchangeandoutlookupdate@winnetmag.com
About sponsoring UPDATE -- emedia_opps@winnetmag.com

==========

~~~~ Contact Our Sponsors ~~~~

Primary Sponsor:
CommVault Systems -- http://www.commvault.com -- 1-732-870-4000

=========================

This email newsletter is brought to you by Windows & .NET Magazine, the leading publication for IT professionals deploying Windows and related technologies. Subscribe today.
http://www.winnetmag.com/sub.cfm?code=wswi201x1z

View the Windows & .NET Magazine Privacy policy at http://www.winnetmag.com/AboutUs/Index.cfm?action=privacy Windows & .NET Magazine a division of Penton Media Inc. 221 East 29th Street, Loveland, CO 80538, Attention: Customer Service Department Copyright 2004, Penton Media, Inc. All Rights Reserved.