-------| Exchange & Outlook UPDATE |-------

IN THIS ISSUE
*Commentary: Cool Exchange Tools You Might Have Missed
*Exchanging Ideas: Third-Party Products in an Exchange DCAR Solution
*New and Improved: Archive Email Directly to a NTFS Drive

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Why You Should Consider a Hosted Messaging Archiving Solution
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An Executive Guide to Avoiding the Unexpected and Harmful Effects of Email Outages
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***COMMENTARY: Cool Exchange Tools You Might Have Missed
by Paul Robichaux, Exchange Editor, exadmin@windowsitpro.com

I'm sometimes surprised by how big the messaging world is, both as a marketplace and as a community. For example, when I was presenting to a group of field-support engineers a few weeks ago, one person told me that some of his customers were still using Exchange Server 5.0—a version that shipped almost 10 years ago! The use of outdated products also occurs in the IBM Lotus Notes world and in pretty much every other category of software or hardware.

I'm often surprised to find out about tools or solutions that I hadn't heard of before. I try hard to keep up with the Exchange market, and as a contributing editor for Windows IT Pro I get a steady stream of press releases from companies hoping to sell Exchange-related solutions. However, sometimes I miss things, and maybe you do too, so I want to point out a few interesting products that might have escaped your notice. Please note that I haven't tested these products, and I'm not endorsing them (although I'll probably write about some of them in future columns).

Exchange Permission Manager from the MRH Technology Group (http://www.mrhtech.com/Software/EPM) is a product I'd never heard of before seeing it mentioned on the MS Exchange Blog (http://hellomate.typepad.com/exchange), but I'm glad I saw it there. Permission Manager lets you set Exchange permissions, which doesn't sound like a big deal until you consider all the permissions that you might need to set on multiple objects and all the things that can go wrong if you set those permissions incorrectly. Consider this situation: You need to grant every user read access to every other user's calendar (not an uncommon request). You can do it yourself, which is time-consuming. You can ask users to do it themselves, which is time-consuming and error-prone (plus, some users won't do it when you ask, so you'll have to spend time troubleshooting). You can write a script to do it yourself (using the script at http://www.exchangecookbook.com/archives/2005/09/setting_default.html as a starting point). Or you can buy Exchange Permission Manager.

The next product is Directory Update (http://www.directory-update.com), a tool from Jim McBee and Matt Suriya. If you're familiar with the old Windows NT 4–era Global Address List Modify (Galmod) tool, you'll immediately appreciate what Directory Update does. It lets you allow users to modify selected fields of their Active Directory (AD) account information without giving them access to their whole AD account. For example, you can let users change their phone numbers or street addresses without letting them change their user account name or manager information. For organizations that currently require a centralized Help desk to make these kinds of changes, tools such as Directory Update can significantly reduce the amount of Help desk time needed for routine maintenance tasks, saving time and effort for real problems.

Finally, I want to close with one product I have used and tested: PrimalScript from SAPIEN Technologies (http://www.primalscript.com). PrimalScript is a powerful script editor that has built-in support for Windows PowerShell as well as VBScript, ASP.NET, and a ton of other scripting technologies. It also includes a wonderful VBScript debugger, a diff utility, and a number of other useful tools for developing scripts. PrimalScript is an extremely valuable companion as you learn PowerShell.

One of the things we'll offer at the spring 2007 Exchange Connections show is a track for vendors to make technical presentations on their products. I'm looking for suggestions of which vendors to invite: If you have a product you've been interested in but want more technical information, send me a note with the details so we can add that vendor to the list of potential presenters. (Vendors: You can nominate yourselves, but we're only accepting technical sessions; no fluff, please!)

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Sponsor: Fortiva

Why You Should Consider a Hosted Messaging Archiving Solution
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***EXCHANGING IDEAS

Focus: Third-Party Products in an Exchange DCAR Solution

You'll probably need to consider third-party products to provide some components of your Exchange compliance and archiving solution. Here's a look at the capabilities such products provide.
http://www.windowsitpro.com/Articles/ArticleID/94389/94389.html

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Have a question? Got answers? Join your peers in the Exchange discussion forums:
http://forums.windowsitpro.com/web/forum/categories.aspx?catid=40&entercat=y
Current Threads:
Can Exchange pass on last logon timestamp to AD?
Send many e-mails with reciever only seeing their name
Connection dropped by remote host

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Don't forget to sound off in our Instant Poll. This month's question is "What tool do you currently use to assist in Exchange capacity planning?"
http://www.windowsitpro.com/MicrosoftExchangeOutlook/Index.cfm

~~~~ Hot Spot: ~~~~

An Executive Guide to Avoiding the Unexpected and Harmful Effects of Email Outages
When your email systems go down, do your employees stop communicating? Of course not—they find alternate methods, which might not be compliant with your messaging regulations. Download this free Executive Guide to discover the impact of email outages on compliance and learn methods for establishing continuity in your corporate messaging environment.
http://www.windowsitpro.com/go/whitepapers/messageone/continuity/?code=EXCHot1228

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***NEW AND IMPROVED
by Blake Eno, products@windowsitpro.com

Archive Email Directly to a NTFS Drive
GFI Software announced updates to its email archiving solution, GFI MailArchiver for Exchange 4.0. GFI MailArchiver helps bring email archiving to any size company by letting you archive directly to an NTFS drive and avoiding the costs of a Microsoft SQL Server license. GFI MailArchiver's new retention policies and a Saved Search function let users save their search requests for repeated use. GFI MailArchiver also lets you search within various types of attachments such as Microsoft Office Word, Microsoft Office Excel, PDF, and WordPerfect files. The software also integrates with Active Directory (AD), which allows configured users to access other users' archived email messages. You can download a free trial of GFI MailArchiver at GFI Software's Web site. For more information, contact GFI Software at 919-379-3397 or 888-243-4329.
http://www.gfi.com

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Wanted: your reviews of products you've tested and used in production. Share your experiences and ratings of products to "whatshot@windowsitpro.com" and get a Best Buy gift certificate.

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***EVENTS AND RESOURCES

These Windows-related events, papers, and resources will help you keep your knowledge and skills up to date and help you deploy, secure, and maintain the latest Exchange- and Windows-related technologies. For more Exchange related resources, visit
http://www.windowsitpro.com/go/exchangeresources

Find buried treasure by uncovering the secrets to Web filtering. Complete this quiz correctly and you could be a winner!
http://popquiz.windowsitpro.com/stbernardtreasurehunt/

Expert Ben Smith describes the benefits of using server virtualization to make computers more efficient. Download the exclusive podcast today!
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Do you have visibility and control over your software license use? Most organizations face a number of serious challenges, including understanding vendor licensing models, cost overruns, missed deadlines, business opportunities, and lost user productivity. Learn to address these challenges, and prepare for audits. Register for the free Web seminar, available now!
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We're giving away a PS3—register for any Web seminar before December 31 and you could win! Visit http://www.windowsitpro.com/events to see a full listing of on-demand Web seminars!

You know you need to manage your email data; how do you do it? What steps are you taking? What additional measures should you enact? What shouldn't you do? Get answers to these questions and get control of your vital messaging data. Download the free eBook today!
http://www.windowsitpro.com/go/ebooks/ilumin/discovery/?code=1227emailannc

Get a solid introduction to Data Protection Manager (DPM), now shipping with Microsoft System Center. Download the full eBook today to learn how to use DPM to augment tape-based backups.
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