Exchange & Outlook UPDATE—Outlook Edition—brought to you by
Exchange & Outlook Administrator, the print newsletter with practical advice, how-to articles, tips, and techniques to help you do your job today.
THIS ISSUE SPONSORED BY
ZeroIMPACT Exchange 2000 Migration Aelita EMW!
SPONSOR: ZEROIMPACT EXCHANGE 2000 MIGRATION AELITA EMW!
ZeroIMPACT Exchange 2000 Migration and Coexistence!
Migration to Exchange 2000 is a high-pressure project. That's why we developed Aelita Exchange Migration Wizard, a ZeroIMPACT migration solution that allows you to transition from Exchange 5.5 to Exchange 2000 faster, and with no impact on users and business operations. But don't believe us. Put us in the lab!
Register for a free testlab guide today!
June 25, 2002—In this issue:
- Adding Hot Keys and Toolbar Buttons
- July Is Hot! Our Free Webinars Are Cool!
- Win a Free Digital Video Recorder from SONICblue!
- Tip: Checking Folder Size
4. NEW AND IMPROVED
- Product Includes Antivirus and Content-Management Capabilities
6. CONTACT US
- See this section for a list of ways to contact us.
(contributed by Sue Mosher, News Editor, firstname.lastname@example.org)
In last week's UPDATE, I shared Outlook's keyboard shortcuts for creating new items and launching key features. Although Outlook doesn't let you customize the keyboard layout as Microsoft Word does, you can create a few shortcuts of your own. The trick is that you need to add a toolbar command, then set a shortcut for the toolbar button.
For example, Outlook lets you press Ctrl+Shift+I to go to the Inbox and Ctrl+Shift+O to view the Outbox. But Ctrl+Shift+C doesn't display the Calendar or Contacts folder; instead, it creates a new item.
To create a toolbar button and shortcut to take you directly to the Calendar folder, right-click anywhere on the toolbars and choose Customize. On the Customize dialog box's Command tab, select the View category, then drag the command for Calendar to the toolbar, positioning it where you want your Calendar button to appear. The new Calendar button will show an underlined letter C to indicate that you should be able to press Alt+C to "click" the Calendar button. Close the Customize dialog box and try pressing Alt+C. Chances are that it won't work, unfortunately, because the Send/Receive button also uses Alt+C as its hot key.
Unless you want to study all the existing hot keys for menu and toolbar items to discover which letters aren't already in use, I suggest that you take a different approach and use numbers as the hot keys for launching Outlook folders. Right-click the toolbar and choose Customize again, then right-click the Calendar button. You should see that Outlook shows the button's name as &Calendar. The ampersand (&) preceding the letter C indicates that C is the hot key.
You can change both the name and the hot key. Type in 1so that the new name for the button is &1-Calendar. Then close the Customize dialog box. You should now be able to press Alt+1 to launch the Calendar folder.
Have you written a Visual Basic for Applications (VBA) macro that you'd like to run without going through the Macros dialog box? With the Customize dialog box open, under Categories, select Macros and drag your macro to a toolbar. Macro names tend to be long and ugly, so right-click the macro button and change the macro's name. Add an ampersand to set a hot key if you use the macro frequently.
You can also build toolbar buttons to launch favorite Web pages without going to the Favorites menu. With the Customize dialog box open, hold down the Ctrl key as you drag any existing toolbar button to the position where you want your Web page launch button. (It doesn't matter which button you use because we're going to give it a complete makeover.) Right-click the button you just copied and give it a new name—with an ampersand to create a hot key if you like. Then, choose Assign Hyperlink, Open to display a dialog box in which you can enter any URL or browse to a folder or file on your system. After you enter the link, click OK, then close the Customize dialog box. Note that launching a page from the Favorites menu opens it in Outlook and launching the page from a custom toolbar button opens the page in your browser.
To back up all your toolbar customizations, make a copy of the outcmd.dat file. The location will vary, depending on your version of Windows and network setup, so probably the easiest way to find the file is to search the drive on which Windows is installed.
Editor's Note: We need your help to make this and other email newsletters from Windows & .NET Magazine as useful to you as they can be. To help us with our editorial planning, please answer the Windows & .NET Magazine Network Email Newsletter & Web Site Survey, available at the following URL. If you provide your email address at the end of the survey, we'll put your name in a drawing for a Windows & .NET Magazine T-shirt. Thank you! We appreciate your help.
(brought to you by Windows & .NET Magazine and its partners)
Check out our latest Web seminar offerings from Windows & .NET Magazine. "Storage, Availability, and You," sponsored by VERITAS, will help you bring your Windows storage under control. "Easing the Migration: 15 Tips for Your Windows 2000 Journey" will help you plan and implement a successful Win2K migration. Find out more and register today!
Visit the Connected Home Virtual Tour and check out our summer feature on networking your home. Sign up for prize drawings, too, and you might win a free digital video recorder from SONICblue. Take the tour today!
(contributed by Sue Mosher, email@example.com)
Q: How can users check the size of their Outlook mailboxes?
A: To check the size of your entire mailbox (not just one folder), right-click the Outlook Today folder (or its shortcut on the Outlook Bar) and choose Properties. In the Properties dialog box, you'll see the same Folder Size button that you see in a folder's Properties dialog box. Click this button to calculate the size of the entire mailbox. Outlook 2002 users can also use Tools, Mailbox Cleanup Tool.
See the Exchange & Outlook Administrator Web site for more great tips from Sue Mosher.
(contributed by Bob Kretschman, firstname.lastname@example.org)
Sybari Software released Antigen 6.5 for Exchange, software that provides an antivirus, content-management, and email-security solution for Exchange Server systems. Antigen 6.5 lets administrators eliminate suspect email and spam messages based on all or part of the subject line, sender, or domain name. The product also contains improvements to the Antigen UI and support for Exchange 2000 Server's Virus Scanning API (VS API) 2.0. Antigen 6.5 runs on Exchange 2000, Windows 2000 Server, Exchange Server 5.5, Exchange Server 5.0, and Windows NT Server. Antigen 6.5 costs $5750 for a license covering as many as 250 users in an organization. Volume discounts are available. For more information, contact Sybari at email@example.com.
5. CONTACT US
Here's how to reach us with your comments and questions:
- ABOUT THE COMMENTARY — firstname.lastname@example.org
- ABOUT THE NEWSLETTER IN GENERAL — email@example.com
(please mention the newsletter name in the subject line)
- TECHNICAL QUESTIONS — http://www.winnetmag.net/forums
- PRODUCT NEWS — firstname.lastname@example.org
- QUESTIONS ABOUT YOUR Exchange & Outlook UPDATE SUBSCRIPTION?
Customer Support — email@example.com
- WANT TO SPONSOR Exchange & Outlook UPDATE?
This email newsletter is brought to you by Windows & .NET Magazine, the leading publication for Windows professionals who want to learn more and perform better. Subscribe today.
Receive the latest information about the Windows and .NET topics of your choice. Subscribe to our other FREE email newsletters.