In this Technical Advisor, you’ll learn why you should care about email archiving, how to avoid some rookie mistakes and the problem with PSTs. And we’ll provide a quick reference to email compliance regulations.

In this Technical Advisor, you’ll learn why you should care about email archiving, how to avoid some rookie mistakes and the problem with PSTs. And we’ll provide a quick reference to email compliance regulations.

Chapter 1 discusses two highly visible court cases and shows how the turmoil that occurred might have been avoided. The solution scenarios discussed might help you avoid similar problems in the future.

Chapter 2 offers arguments—and a process—for phasing out PSTs. Although Microsoft will support PSTs for many years to come—at least until the end of life cycle for Outlook 2007—there are many reasons to begin phasing out PSTs today. However, except in very small organizations, ridding your network of PSTs will be a challenge without the aid of third-party software. Nevertheless, now is a good time to take stock of your users’ PST habits and take the first steps toward a PST-free environment.

Chapter 3 provides a quick guide to email compliance regulations. The importance of email archiving for companies has grown exponentially. What began as a solution focused on saving thousands of dollars in mail server administration has in a short time become a solution that saves millions of dollars in court fines. Since the Sarbanes-Oxley Act passed in 2002, email archiving as a legal necessity has received enormous focus. However, regulations have always existed designed on making companies take responsibility for records management. While these regulations have been in existence a long time, such as the Securities Exchange Act of 1934, their importance in the electronic age was made relevant by recent court decisions in which parties whose electronic record keeping were not in order ended up costing millions in penalties. This sudden shift reflects a sea of change from reliance on paper documentation to electronic formats, such as email.