Our receptionist moderates a contacts folder in Public Folders\All Public Folders. Can we use Outlook to make sure she receives an email message for updates as well as for new contacts?
The moderated-folder feature notifies the moderator only about new items, not about changes. Probably the simplest solution is to create a custom table view that sorts on the Modified date field. Then your recipient can glance at the table once a day to see whether any items have updates.
This tip helps a lot! Is it at all possible to get a bit more detail out of this. I have the exat same situation exept that I have several users located around the world that all update one calendar of events. This calendar is absolutely business critical. While these views help a little in terms of seeing what was changed, they do not show WHO modified the item or when the calendar item was originally set for. They only show that it was changed and what it is currently set to. Is there any adice anyone else can give me on achieving this? is it just not possible? (I hope not!)
chairman, Outlook doesn't keep track who last modified an item in a way that makes it possible to add that information to an Outlook view. It also doesn't keep any kind of change history at all.
Both tasks could be handled with a custom appointment form, although maintaining a change history would potentially be quite an undertaking. Keeping track of the last user to change the item can be as easy as these 3 lines of code behind a custom form, assuming you're using Outlook 2003:
Function Item_Write()
Item.BillingInformation = Application.Session.CurrentUser
End Function
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