The Exchange Mailbox Manager, Part 2

In part one of this two-part series (http://www.windowsitpro.com, InstantDoc ID 46945), I described the Exchange Server Mailbox Manager utility, which lets you clean users' mailboxes by deleting and moving items, and I explained how to create Exchange recipient policies that manage how Mailbox Manager works within an organization. That article was the appetizer. In part two, I present the main course: how Mailbox Manager processes user mailboxes and helps you comply with your organization's data-retention policies.

Age and Size Checks
Mailbox Manager can examine items based on age, size (in kilobytes), or both. These settings are folder-specific. Figure 1 shows the All Other Mail Folders value set to 365 days and 1024KB (the default values are 30 days and 1024KB); based on these settings, Mailbox Manager examines the folder to find any item that's older than 1 year and larger than 1MB. Being able to establish such criteria for every folder gives you enormous flexibility. For example, you can let users have a special folder that Mailbox Manager never checks and that acts as a dumping ground for large documents or items that users want to keep. . . .